32 | CapitaLand Limited Annual Report 2014
Corporate Governance Report
Access to Information
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The Company recognises the importance of providing the Board with timely, adequate and relevant information prior
to Board meetings, and as and when the need arises.
As a general rule, Board papers are sent to Board members at least mve working days prior to the Board meeting to
allow the members to prepare for the Board meetings and to enable the discussions to focus on questions that the
members may have. )owever, sensitive matters may be tabled at the meeting itself or discussed without any papers
being distributed.
In line with the Company’s commitment to limit paper wastage and reduce its carbon footprint, the Company no longer
provides hard copy Board papers and Directors are instead provided with tablet devices to enable them to access and
read Board and Board Committee papers prior to and at meetings. This initiative also enhances information security as
the papers are downloaded to tablet devices through an encrypted channel.
In addition to providing timely, adequate and relevant information to the Board on Board affairs and issues requiring the
Board’s decision, Management also provides ongoing reports relating to the operational and mnancial performance of
the Company, such as monthly management mnancial reports.
Where appropriate, informal meetings are also held for Management to brief Directors on prospective deals and
potential developments in the early stages before formal Board approval is sought.
The Board has separate and independent access to Management and the Company Secretary at all times. The
Company Secretary attends to corporate secretarial administration matters and is the corporate governance
advisor on corporate matters to the Board and Management. The Company Secretary attends Board meetings. The
Board, whether as individual Directors or as a group, is also entitled to have access to independent professional
advice where required, at the Company’s expense.
The AC also meets the internal auditors and external auditors separately at least once a year, without the presence of
the P&GCEO and Management, and has unfettered access to any information that it may require.
(B) REMUNERATION MATTERS
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Corporate Governance & Transparency
